• Video Rooms

  

  Learning through video programs is an effective way for students. Teachers usually introduce more...

• Internet

  

  To make researching and self-learning activities more convenient for students, the school more...

• Library

  

  The school has two different libraries; one for children and the other one for adult students more...

ADMINISTRATIVE POLICIES AND PROCEDURES

1. Issuing of Transcripts, Academic Certificates and Confirmation

Students can request their academic certificate or confirmation letter from the office of the administration.

It will take approximately 3 days and costs USD2 and USD0.1 for one additional copy for the issuing of all certificates or letters.

2. Academic Postponing

Students need to fill in the Academic Postponing Form and submit to the reception at least 1 week before the starting of the new term. The school will keep their academic level current only within 2-term suspension. If they postpone more than two academic terms, they need to take English placement test or an interview with our administration again upon their returning to class.

3. Tuition and Fees

Please consult List of Tuition and Fees at the reception. There might be some changes per school year.

4. First-Aid Services and Accident

The Westline School provides first-aid services to all students. If an accident occurs on campus, the office staff will notify the parent or guardian and will make a report of the incident. In a case of serious accident, the administration will rush the student to the nearest hospital; but, the student’s parents or guardian need to be responsible for all medical expenses.

5. Message and Delivery to Students

The office staff is not able to deliver messages to students in classrooms unless there is a case of serious medical emergency or circumstances of similar urgency.

6. Breakages, Loss and Damage

Students over 18 are responsible for payment for any breakage, loss or damage caused by them to the school’s property.

7. Personal Property

While we attempt to provide students with a safe and sound learning environment, it is recommended that the students be responsible for the breakage, loss or damage of their own personal property left in classrooms, library or in any other pars of the building.

8. Confiscated Items

Items which have been confiscated from students will be held for one month following the end of the academic year, approximately mid-August, or they will be disposed of.

9. Lost and Found

Lost and found articles should be turned in to the reception. Items will be held for two months. After two months, items will be given to charity.

10. Dress and Grooming Standards

We believe there is a direct correlation between the quality of appearance and a sound and safe educational environment. Since the school has an international theme, students find that it is to their advantage to cultivate an awareness of appearance and behavior which will allow them to interact harmoniously among people of various ethnicities in different situations. Students at the Westline School must also be aware that each is an ambassador of the school to the academic community.

The dress and grooming guidelines listed below are provided to ensure that each student will receive the maximum benefit from his/her surroundings. Student appearance must not be distracting to the learning environment per instructor discretion.

• Students are expected to come to class clean and appropriately dressed with school uniform (if any) and groomed. Clothing should be modest and neat.
• Skirts, shorts and shirts may not be so revealing as to be distracting.
• Undergarments should not show.
• Sexually explicit, racist, or obscene/vulgar clothing is not acceptable. Additionally, clothing, jewelry, slogans, or accessories promoting drugs, alcohol, and tobacco use are strictly prohibited.
• No gang-related jewelry, insignia, colors, paraphernalia, materials, apparel, clothing or attire may be worn or carried on campus or at school activities. Also prohibited are notebooks, manner of grooming, or gesture which by virtue of its color, arrangement, trademark, graffiti or any other attribute, denotes membership in such a group.
• Clothing or articles of clothing including but not limited to spiked jewelry which is likely to provoke others to acts of violence or which are likely to cause others to be intimidated by fear of violence are strictly prohibited.
• Contact the school counselor if financial assistance is needed for school clothing to meet the school’s dress code.
  

11. Student Behavior Expectation

The Westline School is committed to treating all students in a fair and consistent manner. We hope that by following these expectations, our students will develop self-confidence, respect for each other and for the staff, and a very positive feeling for their education.

General Behavior Expectations include, but not limited to:

• Never make disturbing noise when passing other classes;
• If you need to wait for a ride, please sit on the bench outside, at the canteen, or at the registration;
• Speak politely to adults and to each other;
• Obey the instructor in charge at all times;
• Use the school’s facilities and equipment correctly and safely;
• Always walk bikes or motorbikes when entering the school’s campus;
• Gum chewing, smoking, or/and drinking alcohol is not permitted;
• Never litter in the campus;
• Snacks and meals must be eaten at the canteen or on benches on the grounds, not at hallways and classrooms;
• Tackle sports or games are not permitted;
• Come to class regularly and on time;
• In case an instructor is late for class, students must sit quietly in class, and assign a student or the class leader to report to the reception;
• Pick up papers and trash, but them in the bin provided before leaving the eating area;
• Never write or mark on chairs, tables, walls, whiteboards, pin boards, or any other displayed materials.

12. Student Complaining

The school attempts to establish an open and caring environment. In the event that a concern occurs, parents and students are welcome to discuss with our administration.

13. Parking and Parking Permits

All students, parents and visitors must park their vehicles at an indicated parking lot.

14. Educational Study Trips

Educational study trips are sometimes organized for students in order for them to build more social knowledge and skills. These include walking trips, trips by private and school vehicles, buses or other public transportation. The trips are optional and additional programs to students. In this regards, students must bear responsibilities for their own safety and security during the trips. The approval from the parents or guardians for students under 18 is needed prior to participation. Students also need to make up all work missed as a result of the trip.

15. Uses of Student Support Facilities

Library

The school has two libraries, one for children and the other one for adults and young adults. The libraries have a treasure trove of materials for student use. There is a variety of reading books, research materials, magazines, newspapers, newsletters, CDs, VCDs, DVDs, and catalogs.

The children’s library opens from 7h00AM to 5h00PM from Monday to Friday while the library for adults and young adults open from 7h00AM to 7h30PM from Monday to Friday.

Registration: In order to check out library materials or use the libraries’ resources, students must present their ID card to the librarian.

Conditions: A limit of five (2) items for two (2) weeks may be checked out. Books can be renewed in person twice with or without books in hand provided there are no holds on them.

Obligations: Overdue fee is $US0.2 per day per item for materials borrowed and shall be paid to the librarian at the returning date. When the accumulated fine record reaches $20.00, the librarian will contact the student for resolution. The replacement cost plus a process fee and fines will be charged for unreturned or lost items.

Computer and Internet Use Standards

The computers at the Westline School are to be used to further the educational experience of all students at the school and are available for students at the library, computer labs, and audiovisual labs. These computer use standards are an extension of the student behavior standards, building an educational culture that displays respect for learning, people, and property. In fact, one way to determine if your use of the computers is acceptable is to ask yourself whether your behavior in the electronic world would be acceptable if you acted in a similar fashion in the real world. Our staff will help guide you in the proper use of the computer, but you are responsible for your own actions.

The use of the computers is a privilege made available to you. You may continue to be able to use the computers as long as you use them in a responsible manner. Minor violations of this policy will result in the short term suspension of your computer privileges. Repeated or major violations of this policy will be handled in the same way as violations of the school’s student behavior standards.

Computer Use

Use the computer for approved activities only. This includes assignments given by your teacher and using the computer as a reference tool. However, after using the computer, students must copy their file into their memory flash stick because all new files will be automatically deleted from computers on the following day for security of computer programs.

Internet Use

Internet access is for classroom related projects and activities. The Internet is only to be accessed with the permission and supervision of a staff member.

Equipment Use

Leave the computer equipment in the same condition as you found it. This includes the physical machine and the files on the machine. It is your responsibility to avoid doing anything that would break the computer equipment, even if you did not understand the effects of your action.

Respect the property and privacy of other computer users, including your fellow students and school staff. Computer files may not seem like personal property but they are. You should not look at or copy another person's files unless you have been given permission by that person. Destruction of another person's files is a serious violation of behavior standards. The file you destroy may not be easily recreated.

E-mail Use

Respect other people when communicating electronically. Do not send a message to someone or about someone that you would not be willing to share in person. Messages that contain rude, hateful, harmful, or foul language will not be tolerated. To prevent problems, limit your use of humor when sending messages to other people. What you think is funny often does not appear that way to the person reading it. The effects of misunderstood humor can take a long time to repair.

Remember that a message sent by a computer can be much more permanent than something you say in person. What you say to another person is often quickly forgotten, but computer messages can live for a very long time, reappearing at anytime. Be extra careful when sending messages to people outside the school, as you are representing our school to the outside world.

The School’s Sports Equipments

Students are not allowed to use sports equipments and enter the sports center without formal approval from the sports instructor.

Video Rooms, Conference Room, Discussion Rooms

If students want to use these rooms beside their class schedule, they need to get approval from the administration first.

Arts and Music Equipments and Hall

Students are not allowed to use arts and music equipments and enter the performing hall without formal approval from the administration.

16. Identification Cards

For students’ safety, the school will issue a photo ID card to each student. Students are required to carry IDs on the school at all time, and must be able to show their IDs if so requested by the school security guards. Lost or stolen IDs should be immediately reported to the school administration. There is a $3.00 charge for replacement of the school’s ID Cards.

17. Visitors

Parents/guardians, relatives, or friends of current students are welcome to visit the school’s campus. Classroom visitations are possible if a request is made to the school administration prior to the visitation. A school visit is an important part of the application process. Prospective students and parents are strongly encouraged to take a guided tour of the school and may visit classes with a one-day notice. Appointments for a school visitation can be scheduled through the school’s reception. Visitors must sign into the school campus and are to wear a visitor’s pass.

18. Phone Using

All students are not allowed to use the phone during class hours. If a student is expecting important call, the student needs to ask approval from the teacher first and will need to swift the phone alerting to silent or vibrating mode.

19. School Activity Participation

When a student expects to miss class as a result of school activity, a School Activity Participation Form must be completed. It is the student’s responsibility to get the signatures and make up work that is missed.

20. Campus Restriction

With respects for students’ freedom, the students are restricted from the following areas at all times unless given authorization from the school administration or scheduled as learning classes.

• Construction areas
• Registration area
• Student testing center
• Computer labs
• Audiovisual rooms
• Conference rooms

21. Harassment, Hate Crime and Bigotry

Sexual Harassment: The law defines sexual harassment as an act that is severe enough “to have a negative impact upon an individual’s academic performance or create an intimidating educational environment.” Such offense could be a cause for suspension. Sexual harassment includes:

• Verbal harassment: Offensive comments, jokes or slurs, graphic verbal comments about an individual’s body, and graphic or verbal comments of a sexual nature.
• Visual harassment: Offensive posters, cards, cartoons, graffiti, drawings, objects, or gestures.
• Physical harassment: Unwelcome or offensive contact or impeding of movement.

Sexual harassment is also defined as unwelcome sexual advances, requests, or demands for sexual favors with other verbal or physical conduct of sexual nature.

 

Reporting Sexual Harassment:
The student who believes that he or she has been the victim of sexual harassment is urged to bring the matter to the immediate attention to an instructor, counselor, or administrator so that appropriate action may be taken to resolve the problem. Such reports should ordinarily be brought to the attention of teacher, the security officers, or the school administration, who is responsible for maintaining a suitable learning environment on campus. They are trained to investigate misconduct, and are authorized to impose appropriate disciplinary action. However, the school recognizes that, due to the possible embarrassing nature of sexual harassment, individual students may instead choose to make such a report to another trusted adult such as a counselor, instructor, security guard, or staff member. Any employee who learns of incidents of sexual harassment must report the situation to the department of operational support.

Consequences of Sexual Harassment
Any student who has committed sexual harassment may be suspended. This may also result in a recommendation for dismissal from the Westline School.

Hate Crime and Bigotry
Hate crimes are considered to be any criminal act, committed against an individual or the school motivated by bigotry based on race, ethnicity, religion, or sexual orientation. Bigotry includes slurs or name-calling based on race, ethnicity, religion, or sexual orientation. Hate crimes and bigotry will be addressed by school staff and may result in disciplinary action, dismissal from the school, and reported to the police.

22. Commitment to Safety and Security

The school is always committed to ensuring that a safe and secure environment is maintained for all students. Therefore, the school has a policy of aggressively respond to situations that include but are not limited to:

• acts of violence
• transport of a weapon to or from school
• possession of a weapon on school grounds
• use or sales of drugs at school
• other crime-related issues

Students involved in any of these activities are subject to disciplinary consequences and will be referred to a hearing panel for possible removal from the school and forfeiture of their privilege of attending this unique and excellent school. In addition, students may be referred to the nearest police station for possible criminal prosecution.

23. Community Development

Community Development Program allows students to use their skills, knowledge and abilities to help develop Cambodian society. Students are encouraged to join community development programs in the Student Development Club. The school sponsors all students’ community projects approved by SDC.

Students’ community projects include, but not limited to:

• Fund-raising
• Donation
• Community English Teaching
• Camping
• Farming Support Program
• House-building
• Food Providing
• Health Services
• Seminars, Workshops, Conferences
• Forums
  

24. Discipline Chart

The following discipline chart presents to the students different types of offense and their consequences. Once students have been enrolled at the school, they need to avoid all types of offense; otherwise, they have to accept the consequence of their misconduct.

DISCIPLINE CHART

PLEASE NOTE: THE LEVEL OF DISCIPLINE IS BASED ON THE SEVERITY OR REPITITION OF THE INFRACTION

Click here to view Discipline Chart